Plan Your AI Workflow for the Week Ahead

Sunday evening. Tomorrow the chaos starts again.

You know you’ll use ChatGPT or Claude dozens of times this week. You know you have great prompts somewhere. You know you’ll waste time searching for them, recreating them, or worse - skipping them entirely because the friction is too high.

This week can be different. Spend 20 minutes today preparing your AI workflow, and you’ll save hours starting Monday morning.

Why Sunday planning matters for AI users

Most productivity advice focuses on task lists and calendars. But if you use AI assistants daily, your prompt workflow is just as critical as your task workflow.

The math is simple. Twenty minutes of preparation eliminates hours of friction.

The Sunday AI workflow ritual (20 minutes)

Here’s a step-by-step process to prepare your prompt workflow for the week ahead. Do this every Sunday evening, and Monday morning transforms.

Step 1: Review last week’s AI usage (5 minutes)

Open your chat history in ChatGPT, Claude, or whichever AI you use most. Scroll through the past week.

Look for these patterns:

1. Prompts you used multiple times - These deserve to be templates
2. Prompts you refined mid-conversation - Save the final, improved version
3. One-off prompts that worked exceptionally well - Capture before you forget
4. Tasks you manually repeated - Could be automated with a template

Don’t just scroll past these moments. Capture them immediately. Copy successful prompts to your library. This is the compound interest of prompt work - every good prompt you save is an asset for future weeks.

If you’re using a notes app or text files, create new entries now. If you’re using Migi, hit Option+Space and save them with clear names while the context is fresh.

Step 2: Identify this week’s recurring tasks (3 minutes)

Look at your calendar and task list for the coming week. What will you do repeatedly?

Common patterns to prepare for:

• Writing tasks: Blog posts, documentation, emails, reports
• Code work: Reviews, debugging, architecture decisions, documentation
• Analysis: Competitive research, data interpretation, performance reviews
• Communication: Team updates, client responses, presentation prep
• Creative work: Brainstorming, content ideas, design feedback

For each recurring task, ask yourself: “Will I use AI for this more than once?”

If yes, you need a prompt ready. Don’t decide this in the moment on Tuesday afternoon. Decide it now, on Sunday evening, when you have mental space.

Step 3: Prepare templates for variable tasks (7 minutes)

Some tasks are identical each time. Others have the same structure but different details. The second category needs templates with variables.

Example: Code review template

Instead of rewriting this every time:

Review this pull request for potential issues. Focus on security
vulnerabilities, performance bottlenecks, and code clarity.

Create a template with variables:

Review this {{language}} code for potential issues:

{{codeSnippet}}

Focus areas:
{{focusAreas}}

Project context: {{projectContext}}

Provide specific, actionable feedback with examples.

Why this matters: Monday morning you’re reviewing Python. Wednesday it’s JavaScript. Friday it’s a database query. Same task, different details. The template adapts instantly.

Spend Sunday evening creating 3-5 templates for this week’s work. Next Sunday, refine them based on what worked.

Step 4: Organize by workflow, not topic (3 minutes)

Don’t organize prompts by “Writing” or “Code” or “Marketing.” Organize by when you’ll actually use them.

Workflow-based structure:

Monday Morning/
  Weekly Planning
  Email Triage
  Sprint Review Prep

Deep Work Sessions/
  Code Review - Python
  Documentation Writer
  Blog Post Outliner

Meetings/
  1-on-1 Prep
  Decision Framework
  Meeting Summary

End of Day/
  Progress Summary
  Tomorrow's Priorities
  Handoff Notes

This structure matches your actual workday. You don’t think “I need a marketing prompt.” You think “I’m in my deep work block and need to write documentation.”

Your prompt library should mirror how you actually work, not how tools traditionally categorize things.

Step 5: Set up instant access (2 minutes)

This is the step most people skip. Then they wonder why they don’t use their carefully organized prompts.

The access test: Can you get any prompt to your clipboard in under 5 seconds without leaving your current app?

If no, you’ll unconsciously avoid using them. Friction kills adoption.

For Mac users, this is where native tools win. A global hotkey that works system-wide means you never leave your flow. Migi’s Option+Space shortcut is designed for exactly this - instant access from code editor, browser, writing app, anywhere.

If you’re using notes apps or text files, consider bookmarking them in your browser or creating a dedicated keyboard shortcut. The goal is to eliminate the decision friction of accessing your prompts.

Advanced: The weekly refinement loop

Once this Sunday ritual becomes habit, add one more step: refinement based on last week’s usage.

Ask yourself these questions as you review last week’s prompts:

1. Which prompts did I use most? - Move them to a "Favorites" or "Daily" folder for faster access
2. Which prompts needed manual edits every time? - Those constraints should be in the template
3. Which prompts gave inconsistent results? - Tighten the wording or add examples
4. Which prompts did I avoid using? - If friction is high, delete or simplify them

This creates a flywheel: every Sunday you refine based on real usage. Your prompt library gets better every week. Compounding returns.

What this looks like in practice

Sarah, a product manager, uses this ritual religiously:

Sunday evening (20 minutes):

• Reviews last week’s ChatGPT history
• Saves three prompts she refined during user research sessions
• Updates her “Weekly Planning” template with next sprint’s goals
• Creates new template for upcoming launch announcement
• Organizes prompts by meeting schedule (standup, 1-on-1s, reviews)

Monday morning (saved 45 minutes):

• Hits Option+Space, types “sta”, selects “Standup Prep”
• Template auto-fills with team context, she adds yesterday’s updates
• Gets structured standup notes in 30 seconds instead of 10 minutes
• Repeats this pattern 12 times throughout the day
• Never breaks flow to search for prompts

Total time invested: 20 minutes on Sunday Total time saved: 4-6 hours across the week ROI: 12-18x return on time investment

The tools that support this workflow

You can do this Sunday ritual with any tool. But some make it easier than others.

What works:

• Text files (simple, fast, but limited organization)
• Apple Notes (accessible, but requires app switching)
• Notion (powerful, but slow and click-heavy)

What doesn’t work:

• Scattered across chat history (no organization)
• Bookmarks in browser (too many clicks)
• Memory alone (we all know how that ends)

Purpose-built tools like Migi:

• Global hotkey for instant access (Option+Space)
• Fuzzy search finds prompts in milliseconds
• Template syntax with clear variable placeholders
• Hierarchical folders + tags for flexible organization
• Native macOS performance (no Electron lag)
• Offline and private (prompts never leave your Mac)

The ideal tool disappears. You think “I need that code review prompt,” press a hotkey, type two letters, and it’s on your clipboard. The entire interaction takes 2 seconds.

That’s the difference between a prompt library you use constantly and one you built but abandoned.

The compound effect of Sunday preparation

This isn’t about saving time once. It’s about building a system that gets better every week.

The people who do this consistently gain a permanent productivity advantage. While others recreate prompts from memory, you deploy refined templates in seconds. While they context-switch to hunt for that perfect prompt, you stay in flow state.

The difference compounds.

Your Sunday ritual checklist

Print this or save it somewhere visible. Do it every Sunday evening.

Twenty minutes. Every Sunday. That’s the investment.

The return is 4-6 hours saved every week, better AI results from refined prompts, and maintained flow state instead of constant context switching.

Start this Sunday

You’re reading this on Sunday evening. Perfect timing.

You have two choices:

If you use AI assistants more than three times a day, this is one of the highest-leverage activities you can do tonight.

The best productivity systems aren’t complex. They’re simple rituals, executed consistently, that compound over time.

This is yours.

Ready to eliminate prompt friction entirely? Migi is built for Mac users who want instant access to their AI prompts. Global hotkey, fuzzy search, native templates, and offline-first design. Currently $19.99 (Save $10 - Black Friday offer ends December 2). Get Migi now and start your Sunday ritual with the right tools.