A prompt library that isn’t organised is worse than not having one at all. You know you have the perfect prompt somewhere, but it takes longer to find it than it does to write a new one.
These rules will help you build a library that gets better with time, whether you use text files, a notes app, or special software to manage your prompts.
Why it matters to be organised
Prompt libraries always seem to fail in the same four ways:
SPRAWL
You have ten prompts to start with. You have 200 six months later, and half of them are duplicates with small differences.
NAMING
Using generic names like "Prompt 1" or "Good ChatGPT prompt" makes it impossible to search your library, which means you spend more time looking for things than working.
STALENESS
As your needs change, prompts become less useful, but you keep using old ones because you can't tell which ones are current.
CONTEXT
You find a prompt but can't remember what it's for, when to use it, or what to put in the blanks.
Good organisation takes care of all of these problems. Your goal is to make a library that you can trust and use.
How to name things
When you think of a name, ask yourself these three questions:
- What does this prompt do?
- When should I use it?
- What sets it apart from other prompts?
Bad names
Prompt 1
ChatGPT Template
Writing Helper
Code Thing
These names force you to open the prompt to understand it.
Good names
Technical Documentation Writer - API Focus
Code Review - Security Emphasis
Email Response - Customer Support Tone
Blog Post Expander - SEO Optimized
You know exactly what each prompt does before opening it.
Naming formula
Keep names searchable
Use words that you will actually search for. If you think “email” instead of “correspondence,” use “email” in the name.
Close your eyes and picture how much you need this prompt. What words come to mind right away? The name should have those words in it.
Strategies for organising folders
There are three common approaches. Pick one and stick with it.
1. By workflow
There are three common ways to do this. Choose one and stick with it.
Morning Routine/
Daily Planning
Email Triage
Priority Review
Development Work/
Code Review
Bug Analysis
Documentation
Content Creation/
Writing
Editing
SEO Optimization
End of Day/
Summary Generator
Task Review
Tomorrow's Prep
Pros: Intuitive. You know which folder to check based on what you’re doing.
Cons: Some prompts fit multiple workflows. You might duplicate or struggle with categorization.
2. By role or audience
Organize by who the prompt is for or what role you’re playing:
Engineering/
Code Review
Architecture Design
Technical Writing
Marketing/
Campaign Planning
Content Creation
Analytics Review
Management/
1-on-1 Prep
Team Communication
Strategic Planning
Pros: Clear boundaries. Each folder maps to a hat you wear.
Cons: Doesn’t work well for individuals who don’t have distinct roles.
3. By content type
Organize by what the prompt produces:
Analysis/
Competitive Analysis
Data Interpretation
Code Review
Creation/
Writing
Design Briefs
Code Generation
Communication/
Emails
Presentations
Documentation
Pros: Natural categorization based on output type.
Cons: Some prompts produce multiple types of output.
A mix of approaches
Most people end up with a mix of top-level folders by role or workflow and subfolders by type of content.
Development/
Analysis/
Code Review
Bug Triage
Creation/
Documentation
API Design
Marketing/
Analysis/
Competitive Research
Creation/
Landing Pages
Email Campaigns
Don’t go too deep
Don’t use folders that are more than 2 or 3 levels deep. You won’t use a prompt if it takes five clicks to get to it.
Strategy for tagging
Tags supplement folders by creating cross-cutting categories.
Maintenance habits
Libraries decay without maintenance. Build these habits:
How Migi puts these ideas into action
These best practices work with any tool, but some tools make them easier to use than others.
Instant search: Migi indexes prompt names, tags, and content for fuzzy search. Type any part and find prompts that are related to it in less than a second.
Folders with tags in a hierarchy: Tag by attributes and organise by workflow. You can search through everything or look through specific folders.
Template syntax: Clear syntax and placeholders with default values. The template tells you exactly what to change.
Built-in templates: 80+ templates that follow these rules for naming and designing. You can use them as they are or as models for your own.
No monthly fees: You only have to pay once, so you can focus on building your library instead of justifying monthly costs.
Start small, evolve over time
Don’t try to organize 200 prompts perfectly on day one. Start with:
- 10 core prompts
The ones you use most often. - Clear names
Make them searchable. - Basic folders
3-5 top-level categories. - Consistent capture
Save every good prompt immediately.
You will see patterns after a month. Change the way your folders are set up, make naming rules more specific, and add tags where they are needed.
In three months, you’ll have a library that really helps you get more done and saves you time.
The goal isn’t a perfect system. It’s a system you trust and use daily.